Short-Term Rental Calculator
Estimate monthly and annual revenue, expenses and cash flow for a short-term rental, plus the occupancy needed to break even.
Quick answer
Short-term rental revenue = booked nights x nightly rate + stays x cleaning fee, where booked nights = days x occupancy. Cash flow is revenue less platform and management fees, cleaning costs and fixed costs.
Short-Term Rental Calculator
Monthly Cash Flow
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Annual Cash Flow
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Monthly Revenue
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Annual Revenue
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Monthly Expenses
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Annual Expenses
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Booked Nights / Stays per Month
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Break-even Occupancy
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Monthly cash flow at different occupancy levels
Cash Flow by Occupancy
| Occupancy | Monthly revenue (₹) | Monthly expenses (₹) | Monthly cash flow (₹) | Annual cash flow (₹) |
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Assumptions & method
- Booked nights per month = (365 ÷ 12) × occupancy. Stays per month = booked nights ÷ average stay.
- Revenue = booked nights × nightly rate + stays × cleaning fee charged.
- Variable costs = (platform % + management %) × revenue + stays × cleaning cost per stay. Fixed costs = utilities + supplies + mortgage + insurance + property taxes.
- Cash flow = revenue − variable costs − fixed costs. Annual figures are monthly × 12.
- Break-even occupancy = fixed costs ÷ (cash contribution at 100% occupancy). If it is above 100%, the rental cannot break even at these inputs.
- Not included: income and lodging taxes, licences, furniture and set-up costs, vacancy between seasons beyond the occupancy you enter, depreciation, and repairs.
Results are estimates based on the figures you enter. They are not guarantees and not financial advice.
How a short-term rental earns and spends
A short-term rental earns money per night but also per stay, since each booking can bring a cleaning fee and each turnover costs a clean. That is why the calculator uses the average stay length. Revenue depends on the nightly rate and how many nights are booked. Costs include fees taken by the booking platform and any manager, cleaning for each stay, utilities and supplies, and fixed items such as the mortgage, insurance and property taxes. The result is monthly and annual cash flow before income tax, and the occupancy at which the rental stops losing money.